RTTUZYUW RHOIAAA0001 1301853-UUUU--RHSSSUU. ZNR UUUUU R 101355Z MAY 18 FM COMNAVPERSCOM MILLINGTON TN//PERS2// TO AIG 9226 INFO COMNAVPERSCOM MILLINGTON TN//PERS2// BT UNCLAS //N01000// SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 18-08// SECINFO/-/-// MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN// GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO. THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 2. ISSUE 180801: PERS 2 publishes a "list of effective changes" for Pay/ Personnel/Travel SOPs. All SOPs Summary updates are posted at: https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/Forms/AllItems.aspx. A quick launch link (SOPs Updates) is also on PERS-2, NPPSC, and all of the PSD website pages. 3. SOP CHANGES SUMMARY - APRIL 2018 A. General Comments: As part of the update process 2018 NAVADMINs (thru 110/18), PPIBs (thru 18-07), MPAs (thru 18-18) and other Pay/Pers community feedback/updates were reviewed to identify additional reference requirements and procedural changes/work-a-rounds required for the existing SOPs. Additionally, there were several impacts resulting from OPS Alerts issued throughout the month and NSIPS release 1.4.13.0 had impacts on SOP users as well. Changes/updates with the most significant impact to the SOPs and Pay/Pers community include: (1) NSIPS Release 1.4.13.0 implemented 28 April 2018 and incorporated changes impacting NSIPS users. Refer to the ‘What’s New for You’ (WNFY) Overview of Functional Changes for specific impacts: - Electronic Service Record (ESR) Closeout Metrics Report - Enhanced Drill Management Workflow - Enhanced Drill Management Drill Adjudication - Electronic Records Management - Maternity Leave - RED and DA Corporate User Role - Retirements and Separations (R&S) Refer also to Retirements and Separations – Request BUPERS Online (BOL) Access for Civilian Approving Authority (Separation Supervisor) Smart Sheet Update #2 May 2018 for specific updates: - Overview – Shore Command Only - PSD/Personnel Office Role Set Up - BUPERS On-Line (BOL) LiveCycle Role Set Up - Training - NSIPS Web for Afloat The NSIPS WNFY and Smart Sheet can be accessed at the following link: https://nsipsprod.nmci.navy.mil/nsipsclo/jsp/newForYou.jsp. B. OPNAVINST 1000.23C (PASSMAN) has been canceled effective 18 April 2018 based upon 10-year review criteria. Issued in June 2007 with a single change transmittal in June 2011. Pay/Pers environment is dynamic and the formal instruction does not support the ongoing and the constant procedural/technical changes. Pay/Pers community is encouraged to use informal tools like the SOPs, NPPSC Checklists, and Command Pay and Personnel Administrator (CPPA) Handbook, that strive to maintain currency amid the constant changes, some of which are enumerated in the General Comments paragraph above. NAVADMIN 043/15 and MPM 1000-021 refer. C. MPA 18/18 MANDATORY CAC ENABLEMENT FOR MMPA ACCESS EXTENSION. MPA 13/17, MANDATORY CAC ENABLEMENT FOR MMPA ACCESS, provided the guidance for mandatory CAC enablement for MMPA access. MPA 18/18 extended the mandatory CAC enablement for MMPA access to 18 May 2018. Failure to comply with this advisory will result in the suspension of access privileges after 18 May 2018. D. April OPS Alerts (1) OPS Alert: BAH PG 13 INCLUDED WITH RED/DA TRANSACTION FOR PAY CHANGE ENTITLEMENTS. BACKGROUND: With the implementation of RED/DA, changes in pay entitlements have been delayed due to different processes across the enterprise. Effective 04 May 2018, any DA update with associated Basic Allowance for Housing (BAH) pay change should include the BAH Statement of Understanding Page 13 as an attachment. Upon receiving the attached supporting documents, the pay entitlement will be processed with the approval of the RED/DA. If the BAH Statement of Understanding Page 13 is not submitted with the DA application that will result in a pay entitlement change, the DA application will still be processed, however, the CPPA should open a TOPS transaction for the pay entitlement. Utilizing this process will result in less delays in Service Member pay entitlements as well as fewer overpayments/underpayments. For (BAH) Election Statement/Statement of Understanding Page 13, refer to: https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC%20InstructionsChecklists/BAH%20PG% 2013.pdf. BOTTOM LINE: A BAH Statement of Understanding Page 13 should be included as a supporting document for DA involving BAH entitlement changes. The BAH SOP has been updated to reflect the above requirement. (2) OPS Alert: ALL EARLY OUT PROGRAMS AND MINIMUM SERVICE REQUIREMENT WAIVER PROGRAMS ARE CANCELLED! BACKGROUND: NAVADMIN 288/17 cancelled NAVADMIN 103/14, Enlisted Early Transition Program, and NAVADMIN 182/16, Minimum Service Requirement Waiver Program for Time- in-Grade/Next-Lower-Grade Waivers for Officers in Grades O5 and O6. After consulting with CHNAVPERS Assistant Chief of Staff/N1, CNP has continued to stress that we are in a growing Navy. As addressed in paragraph 3 of NAVADMIN 288/17, ALL early out programs and minimum service requirement waiver programs are cancelled not just the programs addressed in NAVADMINs 103/14 and 182/16. BOTTOM LINE: ALL EARLY OUT PROGRAMS ARE CANCELLED! From a processing perspective, PSDs (including PSD Afloats) are not to process/effect ANY early out program requests, UNLESS a member was approved for Early Separation by their CO prior to the release of NAVADMIN 288/17. Properly approved requests should be processed accordingly. However, any requests approved after the release of the NAVADMIN 288/17 shall not be processed. If the requesting command has concerns or issue on this process, they should contact Pers-81 at DSN 882-3215. The Separation SOP has been updated to reflect several recent NAVADMINs consistent with the new “growing Navy” policy: NAVADMIN 288/17 Early Separation Policy NAVADMIN Cancelations NAVADMIN 290/17 Modifications to Enlisted High Year Tenure for Active Component & FTS Personnel NAVADMIN 304/17 Physical Readiness Program Policy Change NAVADMIN 047/18 Announcement of the Targeted Reentry Program (3) OPS Alert: TRAVEL ENTITLEMENT/SETTLEMENTS/RESERVE PAY/DEDUCTIONS/ COLLECTIONS/SUSPENSIONS WAIVER AND SUSPENSION OF INDEBT PROCEDURES NAVY E-LEARNING (NeL) TRAINING TO BE COMPLETED NLT 1 JULY 2018. BACKGROUND: Three updated Computer Based Training (CBT) courses will be available on NeL effective 4 May 2018. All PSD staff responsible for Travel Entitlements, Settlements, Reserve Pay, and Deductions, Collections, Suspensions, Waivers and Remission of Indebt Procedures are required to complete them by 1 July 2018. These newly revised courses incorporate assessments to facilitate tracking knowledge retention. BOTTOM LINE: All identified PSD staff (military and civilian personnel) must complete the three required training listed below by 1 July 2018: PERS2-PAYPERS-CLERK-TVLENTANDSETPROC-V6.0 PERS2-PAYPERS-CLERK-RESPAYPROC-V5.0 PERS2-PAYPERS-CLERK-DEDCOLLSUSPWAIV-V2.0 Personnel can enroll and launch courses from NeL at https://learning.nel.navy.mil /ELIAASv2p/. Select "login with CAC" while using your CAC e-mail certificate after being prompted. Click on the course catalog tab, enter "PAYPERS" in the title search box and click "Apply Filters." Additionally, the Defense Travel Management Office (DTMO) published the spring edition of their quarterly newsletter, The Dispatch. Recognizing the need for better communication between the DTMO and the travel community, The Dispatch aims to provide timely travel-related news and updates. To view, go to http://www.defensetravel.dod.mil/Docs/Dispatch/Defense-Travel- Dispatch-Spring-2018.pdf. (4) OPS Alert Update: BRANCH CLASS CODE SELECTION AND VERIFICATION FOR REENLISTMENTS. BACKGROUND: There has been an increase in Reenlistment contracts being processed under erroneous branch class codes, negatively impacting various areas of readiness from Personnel Records to Detailing at NPC. Effective immediately, all reenlistment requests forwarded from the command will list the members branch class code, along with the branch class code the member is going into (if necessary). PROCEDURE: (a) Utilize the NPPSC 1160/1 Command Career Request (Reenlistment Request) form to properly display (select) the correct Branch Class Code (from the form drop down menu: USN/11 or USNR/32). This allows the Command Career Counselor, the CPPA, and the PSD to have a full understanding that the branch class/code listed has been verified. Each responsible organization should be verifying the branch class code. An erroneous branch class code selection may impact Service member’s concurrent PCS order negotiation, advancement selection board, advancement exam participation, etc. (b) PSD personnel that receive an erroneous branch class code on the NPPSC 1160/1, or do not find a match of documentation within the system, will return the request to the command for re-verification/correction if needed. Although this should not affect many, it will affect some transactions, so it is imperative that PSD personnel continue to emphasize the timeliness of reenlistment requests to the servicing PSD. (c) Personnel that are transitioning to another branch class code (e.g., Active to FTS) should have it recorded appropriately on the reenlistment request. (d) In the event that an error has occurred, the resolution will be coordinated between the PSD/Command and PERS-313. BCNR is not required. To resolve the issue, a letter will need to be generated, from the command to Pers-313 via the servicing PSD (if applicable) then PSD endorse that letter with brief description why the error occurred. (e) PSDs should continue to verify the contract prior to returning it to the command (before the reenlistment date) and upon receipt from the command (after reenlistment). Direct commands to continue to do the same. Ultimately, it is the Sailor that is negatively impacted from incorrect branch class code ID. These procedural steps are already contained in the Reenlistment SOP, but the control point steps will be further emphasized consistent with this OPS Alert. (5) OPS Alert: INVOLUNTARY SEPARATION PAY (ISP) PAGE 13 WILL SUFFICE UNTIL THE OATH OF OFFICE CAN BE OBTAINED. BACKGROUND: There has been a backlog in processing ISP payments and an increase of PSDs creating DD-215s due to a delay in receipt of the signed Oath of Office. Effective immediately, ISP Page 13s can be used in lieu of the Oath of Office, per the Separation Orders. If Separation sections encounter a problem regarding ISP payment authorizations with the ISP Page 13, please relay the issue to NPPSC Leadership to work with their NPC counterparts. For ISP Page 13, refer to: https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC%20 InstructionsChecklists/ISP%20Pg13.pdf. BOTTOM LINE: Utilize the ISP Page 13 for ISP Payments if there is a delay in receiving an Oath of Office. The Separation SOP is in the process of being updated to reflect this OPS Alert. (6) REMINDER OPS Alert: LIMITED DUTY (LIMDU) OFFICER COMMISSIONING PROGRAM AND TRANSIENT ACCOUNTING CATEGORY CODE (ACC) AND PAY RECORD ACCESS (PRA) NeL TRAINING. BACKGROUND: Four updated CBT courses were available on NeL last 26 March 2018. All PSD personnel responsible for LIMDU Officer Commissioning Program and Transient ACC Processing as well as PRA transactions are required to complete the training by 25 May 2018. These newly revised courses incorporate assessments to facilitate tracking knowledge retention. BOTTOM LINE: All identified PSD staff (military and civilian personnel) are required to complete the required training listed below by 25 May 2018: PERS2-PAYPERS-CLERK-ACCPROC-V7.0 PERS2-PAYPERS-CLERK-LIMDUPROC-V2.0 PERS2-PAYPERS-CLERK-COMMISIONINGPGM-V4.0 PERS2-PAYPERS-CLERK-PRAMGMT-V3.0 Personnel can enroll and launch courses from NeL at https://learning.nel.navy.mil/ ELIAASv2p/. Select "login with CAC" while using your CAC e-mail certificate after being prompted. Click on the course catalog tab, enter "PAYPERS" in the title search box and click "Apply Filters." Please report training completion to NPPSC (LT Olivia Jones or PS2 Galindo) NLT COB 25 May 2018. E. MPA 15/18 GUIDANCE FOR HARDSHIP DUTY PAY-TEMPO (HDP-T) TRANSACTIONS: (1) This MPA announced that effective 01 June 2018 DFAS Cleveland will no longer accept HDP-T transactions via DWOWS. Navy units which qualify for HDP-T on or after 01 June 2018 will prepare and submit the following FID 14 transactions to effect HDP-T (TEMPO) entitlement: 1403 Transaction (Report Inclusive Period From/To Dates) Type-T. 1405 Transaction (Correct HDP-T Period) to Correct a Start or Stop Date of posted HDP-T entitlement. System utilization for FID 14 transaction(s) will be NSIPS for ashore units and DMO for afloat units. A PPIBwill be released prior to the implementation for further guidance. The DJMS PTG (and HDP SOP) will also be updated to reflect the new processing procedures effective 01 June 2018. F. MPA 16/18 GUIDANCE FOR IMPLEMENTATION OF MILITARY PATERNAL LEAVE POLICY: This MPA outlines procedures regarding non-chargeable leave for members in connection with birth or adoption, known as the "Military Parental Leave Program" (MPLP). Following a qualified birth event or adoption, the MPLP shall consist of maternity convalescent leave (MCL), primary caregiver leave (PCL), and secondary caregiver leave (SCL). Entitlements outlined in this policy are retroactive to 26 December 2016. Members are advised to contact their local pay/finance office for further guidance regarding qualifications and processing. The Navy Procedures Training Guide (PTG) Part 1: Basic and Special Pay, Chapter 2: Basic Pay, Grade Change, Enlistment, Reenlistment, Extension and Absence, Section E: Authorized Absence provides updated non-chargeable leave types which pertain to the MPLP. Maternity/convalescent leave will be reported as leave type (F) and primary/secondary caregiver leave will be report as leave type (T). Furthermore, effective 28 April 2018 with the release of NSIPS 1.4.13.0, the option to request 126 days maternity leave has been removed from e-leave in NSIPS. Sailors are only allowed to request a maximum of 84 days maternity leave consistent with MPM 1050-435 Maternity Leave The Leave In lieu of E-Leave SOP has been updated to reflect the above requirement. G. NAVADMIN 088/18 CANCELATION OF NAVADMIN 203/14 AND NAVADMIN 159/17: This NAVADMIN was reported in the prior month SOP update. The Travel Advance SOP has been updated to reflect the cancelation of NAVADMIN 159/17, but the Transfer SOP update is pending further clarification. NAVADMIN 203/14 OVERSEAS/REMOTE DUTY SCREENING POLICY CHANGE, which was canceled by NAVADMIN 088/18, required that the Overseas/Remote Duty screening be completed BEFORE receipt of orders. “Effective immediately, the new process will require the Service member to complete the overseas screening process with service member’s command and medical treatment facility (MTF) prior to the release of the Service member’s PCS orders.” However, MPM 1300-304, SUITABILITY FOR OVERSEAS ASSIGNMENT SCREENING AND REPORTING, which hasn’t been updated since 03 December 2009, paragraph 1.a states “Time Requirements. Ensure that each member and family member being assigned overseas is screened and an update is submitted within 15 days after receipt of the transfer directive. The goal is to have all overseas screening requirements completed within 30 days. Report update and final determination via BUPERS ONLINE (BOL). Underway units that experience connectivity problems may submit via Naval Message using format in Exhibit 1.” The Transfer SOP update requires clarification regarding the sequencing of Overseas/Remote Duty Screening, before receipt of orders (NAVADMIN 203/14, which is canceled), or after receipt of orders (MPM 1300-304). Similar clarification is being coordinated regarding Operational Duty Screening sequencing. NAVADMIN 159/17 PERMANENT CHANGE OF STATION ORDERS LETTER OF INTENT, which was canceled by NAVADMIN 088/18, directed Service members to complete Operational Duty Screening BEFORE receipt of orders. However, MPM 1300-800, TRANSFER OF PERSONNEL TO OPERATIONAL DUTY (OPERATIONAL SCREENING), which hasn’t been updated since 14 November 2011, requires that the operational duty screening be accomplished after receipt of orders. H. NAVADMIN 093/18 SPECIAL DUTY ASSIGNMENT PAY (SDAP) APRIL: This NAVADMIN announced the SDAP eligibility for Navy Interactive ON-NET (ION) Operators. Effective immediately, qualified members with Navy Enlisted Classification (NEC) 9308 that are filling authorized Navy ION Operator billets are entitled to SD level-2, and qualified members with NECs 9326, 9327, and 9328 that are filling authorized Navy ION Operator billets are entitled to SD level-4. The SDAP SOP has been updated to captured NAVADMIN 093/18. I. NAVADMIN 107/18 FORWARD DEPLOYED NAVAL FORCE TOUR LENGTHS FOR FIRST-TIME SEA DUTY TOURS IN JAPAN, GUAM, AND SPAIN: This NAVADMIN reiterated guidance from NAVADMIN 042/18. The Transfer SOP was updated appropriately. J. NAVADMIN 109/18 FY-18 MERITORIOUS ADVANCEMENT PROGRAM and NAVADMIN 110/18 SEPTEMBER 2018 (CYCLE 240) NAVY-WIDE PETTY OFFICER (E4-E6) ADVANCEMENT EXAMINATIONS FOR USN, FULL TIME SUPPORT, AND CANVASSER RECRUITER SAILORS: The ESO/NEAS SOP has been updated to reflect these NAVADMINs. 4. Other Initiatives Impacting SOPs: Additionally, there were several impacts to the SOPs resulting from MILPERSMAN updates. The impacts are detailed below. A. MPM Change 62 Quarterly Change Report was published 23 April 2018 and includes a summary of the eight new/updated articles that were part of Change 62. The summary is accessible at: http://www.public.navy.mil/bupers-npc/reference/ milpersman/Documents/MPM%20QRTLY%20CH-62.pdf. B. MPM Change 63 Update has been initiated. As of 08 May 2018, MPM Change 63 lists 40 articles that have been issued/updated since the beginning of April 2018. Of note the updated MPM 1000-21, CPPA Program simply updated the CPPA NEC from 95AD to A16A. All 40 Change 63 updated articles can be viewed at: http://www.public. navy.mil/bupers-npc/reference/milpersman/Documents/Articles-Updates.pdf. 5. POC: Mr. Wayne Ross, PERS-21, 901-874-2179, wayne.ross@navy.mil.// BT #0001 NNNN